Continuing Teacher & Leader educator information (ctle hrs)

CTLE Information

Registration - Effective 7/1/2016

• Beginning July 1, 2016, any holder of a certificate that is valid for life, must access their TEACH accounts and choose a registration status during the 2016-2017 school year.
• If a certificate holder holds a Permanent or Professional classroom teacher or educational leadership (i.e., School Administrator/Supervisor, School Building leader, School District leader, School District Administrator, School District Business Leader or School Business Administrator) or a Level III Teaching Assistant certificate, and is practicing in a NYS School District or BOCES, they are required to access their TEACH account and choose a registration status in their birth month.

Example 1: If a certificate holder’s birthday is in June, 2016, he or she is not required to register until June, 2017; the 5 year registration period would be until 05/30/2022. 
Example 2: If the certificate holder’s birthday is in August, he or she would be required to register in August 2016; the 5 year registration period would be until 07/31/2021.

• If you have any questions as to whether registration or CTLE is required, you may reference the Registration and CTLE Requirements Chart. This chart references certificates types, employment status and if Registration and/or CTLE is required.

Newly Certified

Individuals that are issued their first Professional or Teaching Assistant Level III certification starting 7/1/2016 and thereafter with an appropriate certificate requiring registration, will be automatically registered for their initial 5 year registration period. The registration period will begin the first day of the month when the certification was issued until the end of the month prior to their birth month in the 5th year.

Example: If the certificate holder receives certification in July 2016 and has a birth date of 05/20,   they will be automatically registered upon certification. Their registration will expire 5 years prior to their next birth month (04/30/2022).

*If you have any questions as to whether you are required to meet CTLE requirements, please reference the Registration and CTLE Requirements chart here.

Registration Status Definitions

• Registered: This status pertains to those who have completed the registration process.
• Not Registered: Indicates the certificate holder has not chosen a status (Inactive or Registered).
• Inactive: Indicates the certificate holder has notified the department that they are not practicing in a New York State School District or BOCES.
• Incomplete: Indicates the certificate holder did not complete the process of choosing a registration status of “Registered” or “Inactive”.

How to Choose a Registration Status
If you have questions about which status you must select, please reference the Registration and CTLE Requirements Chart

To Choose “Registered” status:

• To Login to your TEACH account, please click here.
• If it is within 3 months of your birth month, a screen will pop up prompting you to choose a status of "Registered" or "Inactive."
• If you choose a status of “Registered”, you will be prompted to answer a series of moral character questions. Please answer all questions in their entirety.
• Once all questions have been answered, please electronically sign the affidavit and click “submit”.
• The next screen will show your status as “Registered.”  An email confirmation will be sent to you confirming your “Registered” status.

To Choose “Inactive” status:

• To Login to your TEACH account, please click here.
• If it is within 3 months of your birth month, a screen will pop up prompting you to choose a status of "Registered" or "Inactive".
• If you choose a status of “Inactive”, you will need to click “submit”.
• The next screen will show your status as “Inactive”.  An email confirmation will be sent to you confirming your “Inactive” status.

Name/Address Change
A Certificate holder must update their address or submit a name change within 30 days of such change. Any certificate holder who fails to inform the Department of changes to their name and or address may be subject to moral character review.

• Instructions on how to submit a name change can be found at:http://www.highered.nysed.gov/tcert/namechg.html
• Instructions on how to submit an address change can be found at:http://www.highered.nysed.gov/tcert/teach/address.html

Individuals Certified Prior to 1983

Please note, if you were certified prior to 1983, your certification information may not appear on the TEACH system. If you are unable to find your information in our Certificate Holder Lookup Page, it may need to be researched and entered into the system manually by OTI. Please see the instructions below of how to request your certification information be researched and entered into the TEACH system:

• Individuals granted certification prior to 1983 should visit our Certificate Holder Lookup Page to verify that their certification information is available in the TEACH system.
• If you are unable to locate your name in the TEACH system initially, you may use different methods to widen you search, such as a first, last,  maiden name or partial name:
  • Example: partial name using a “%” symbol after such as “Kim%” or “McMill%
• If your information does not appear when attempting to verify your certification information, that means it was not yet entered into the TEACH online system.
• If you do not already have a Teach account, you will need to self-register by creating a username and password. You may begin this process at:http://www.highered.nysed.gov/tcert/teach/selfreg_new.html
• To have your information researched and entered into the TEACH system, you will need to request a Record Search by completing the Record Search Request Form.  
  • A Record Search request will also require a certificate holder to submit copies of any certificates you currently hold and, a list of any other certificates you believe you may have had.

Logging PD hours

SCSD employees (professionally certified, Level III Teaching Assistants, School Administrator/Supervisor, School Building leader, School District leader, School District Administrator, School District Business Leader or School Business Administrator) are responsible for keeping and maintaining a record of CTLE hours. CTLE must be taken by a CTLE approved provider (school districts, BOCES, Universities and Colleges, Teaching Centers).

Acceptable Continuing Teacher and Leader Education (CTLE)

Acceptable CTLE must be taken from a sponsor approved by the Department.
Acceptable CTLE shall be study in the content area of any certificate title held by the individual or in pedagogy, and include any required study in language acquisition addressing the needs of English language learners as described in section 80-6.3 of Commissioner’s Regulations. 

Acceptable CTLE must be conducted through activities designed to improve the teacher or leader’s pedagogical and/or leadership skills, targeted at improving student performance, including but not limited to formal CTLE activities. Such activities shall promote the professionalization of teaching and educational leadership, as applicable, and be closely aligned to district goals for student performance.

Continuing Teacher and Leader Education (CTLE) Recordkeeping Requirements

CTLE certificate holders shall maintain a record of completed CTLE, which shall include: the title of the program, the total number of hours completed, the number of hours completed in language acquisition addressing the need of English language learners, the sponsor's name and any identifying number, attendance verification, and the date and location of the program. Such records shall be retained for at least three years from the end of the registration period in which the CTLE was completed and shall be available for review by the Department upon request. Completion certificates are not to be submitted to the Office of Teaching Initiatives unless they are requested.

*Uploading your hours is not required at this time.

This and more information can be found here: http://www.highered.nysed.gov/tcert/resteachers/CTLE.html#MeasureCTLE
https://www.nysut.org/resources/all-listing/research/fact-sheets/fact-sheet-registration-and-ctle-teachers

 The CTLE hours continue to include targeted hours designed to address the needs of English language learners (ELLs).  Professionally certified ESOL teachers and holders of the bilingual extension are required to complete a minimum of 50% of their CTLE hours in areas that specifically address the needs of ELLs.  All other certificate holders required to complete CTLE hours must complete a minimum of 15% of their hours in areas that address the needs of ELLs.  An exemption to the 15% requirements still exists for districts with less than 5% (or 30 enrolled) ELL students.

Please note that the ELL requirement is 15% of your hours: